Privacy Policy | Effective: September 1, 2020
The following information explains how we collect and process personal data when you use our website. Personal data refers to any data that can be linked to you personally, such as your name, address, email addresses, and user behavior (see Art. 4(1) of the GDPR).
1. Name and Contact Information of the Data Controller
This privacy policy applies to data processing by the following data controller:
Fachverband industrielle Teilereinigung e.V.
Staufenweg 10, 72639 Neuffen
Phone:
+49 7025 8434 - 100
Fax:
+49 7025 8434 - 200
Website: https://www.fit-online.org
Email: info(at)fit-online.org
Association Register:
VR 724490 AG Stuttgart
Registered Board Members:
Dr. Michael Flämmich, Chairman
Rainer Straub, Vice Chairman
Office manager:
Nicolas Herdin
2. Processing of Personal Data / Legal Bases / Retention Period
a) When Visiting the Website
When you visit our website https://fit-online.org, the browser on your device automatically sends information to our website’s server. This information is temporarily stored in a so-called log file. The following information is collected without any action on your part and stored until it is automatically deleted:
- IP address of the requesting computer,
- Date and time of access,
- Time zone difference from Greenwich Mean Time (GMT),
- Name and URL of the file accessed (specifically, the page viewed),
- Website from which the access originated (referrer URL),
- Access status/HTTP status code,
Browser used (including language and version of the browser software) and, if applicable, your computer’s operating system and user interface, as well as the name of your Internet service provider,
Amount of data transferred in each instance.
We process the aforementioned data for the following purposes:
- To ensure a smooth connection to the website,
- to ensure a convenient user experience on our website,
- to evaluate system security and stability, and
- for other administrative purposes.
The legal basis for data processing is Article 6(1), first sentence, subparagraph (f) of the GDPR. Our legitimate interest stems from the purposes of data collection listed above. Under no circumstances do we use the collected data to draw conclusions about your identity.
Furthermore, when you visit our website, we use cookies only with your express consent.
In addition, we use AWstats—a free web analytics software distributed under the GNU General Public License—as an analytics service for the purpose of designing our pages to meet user needs and continuously optimizing them. You can find more detailed information on this in sections 4 and 5 of this Privacy Policy.
b) When signing up for our newsletter
If you have expressly consented in accordance with Article 6(1), sentence 1, letter a of the GDPR, we will use your email address to send you our newsletter on a regular basis. Providing an email address is sufficient to receive the newsletter.
You can unsubscribe at any time, for example via a link at the end of each newsletter. Alternatively, you are welcome to send your request to unsubscribe by email to info(at)fit-online.org at any time. Your data will be processed for the purpose of sending the newsletter as long as you have not requested to unsubscribe.
c) When using our contact form
If you have any questions, we offer you the option to contact us via a form provided on the website. You must provide a valid email address so that we know who is sending the inquiry and can respond to it. Additional information may be provided voluntarily.
Data processing for the purpose of contacting us is carried out in accordance with Art. 6(1)(a) of the GDPR based on your voluntary consent. The personal data we collect when you use the contact form will be deleted after we have responded to your inquiry, unless statutory retention requirements prevent this or the inquiry is related to the use of services and/or registration for an event. In these cases, data processing is carried out as described below under d).
d) When requesting services, registering for events, or applying for membership
If you are interested in or register for membership in our association or an event we offer, we collect and process the following information that you provide to us:
- Title, form of address, first name, last name,
- a valid email address,
- mailing address (home address or address of the company you have specified)
- Phone number (landline and/or cell phone)
- Fax number
Information necessary to process your request and to fulfill a contract to be concluded
This data is collected
- to identify you as a (potential) customer or (potential) member
- to correspond with you
- to review your request and process the inquiry or contract
- for billing purposes
- to enforce any claims against you or to defend against any claims against us
- for ongoing customer care and to send you promotional communications regarding our own similar products or events
The data processing described above is carried out at your request and is necessary, pursuant to Article 6(1)(b) of the GDPR, for the stated purposes of processing your request and/or for the mutual fulfillment of obligations arising from the pre-contractual or contractual relationship.
In addition, we would like to maintain contact with you even after the contract has been fulfilled or the event has ended and inform you electronically—for example, via the email address you provided—about similar products, services, and events. We base data processing for the purposes of customer retention and promotional communications on a legitimate interest within the meaning of Article 6(1)(f) of the GDPR; in weighing this interest against your fundamental rights and freedoms, we also recognize the benefits that such communications provide to you—for example, by providing timely notice of events.
You may object to this data processing for the purposes of long-term customer retention and promotional communications at any time pursuant to Article 21 of the GDPR; we refer to this again separately in Section 5 of this Privacy Notice.
The personal data collected to respond to your inquiry or to fulfill the contract will be stored until the contract has been fully executed and will be deleted thereafter, unless we are required to store it for a longer period pursuant to Article 6(1), sentence 1, subparagraph (c) of the GDPR due to retention and documentation obligations under tax and commercial law (under the German Commercial Code (HGB), the German Criminal Code (StGB), or the German Fiscal Code (AO)) or unless you have consented to further storage pursuant to Article 6(1), sentence 1, letter a of the GDPR. Data processed for customer retention purposes pursuant to Article 6(1)(f) of the GDPR will be processed until the legitimate interest ceases to exist and will be deleted thereafter, at the latest upon your objection to the data processing. Statutory retention obligations are also observed with respect to this data.
3. Disclosure of Data
Your personal data will not be disclosed to third parties for purposes other than those listed below.
We will only disclose your personal data to third parties if:
- You have given your explicit consent pursuant to Article 6(1), sentence 1, subparagraph (a) of the GDPR,
- this is permitted by law and necessary for the performance of contractual relationships with you pursuant to Article 6(1)(b) of the GDPR;
- in the event that there is a legal obligation to disclose the data pursuant to Article 6(1)(c) of the GDPR; and
- the disclosure is necessary under Article 6(1), first sentence, subparagraph (f) of the GDPR to assert, exercise, or defend legal claims, and there is no reason to believe that you have an overriding legitimate interest in preventing the disclosure of your data.
To the extent that we use external service providers to process your data and these providers are granted access to your personal data (such as our IT service provider, copying and/or mail-handling services), we have carefully selected and commissioned them; they are bound by our instructions, are regularly monitored, and—just like us—must implement their own technical and organizational measures to ensure that your data is processed in accordance with your fundamental rights and freedoms.
4. Cookies
We use cookies on our website to enhance user-friendliness only with your express consent. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our site.
Cookies do not cause any damage to your device and do not contain viruses, Trojans, or other malware. The cookie stores information related to the specific device you are using. However, this does not mean that we thereby gain direct knowledge of your identity.
Our website uses only session cookies for front-end use, and their lifespan is limited to the duration of your visit to our website.
a) Transient Cookies / Session Cookies
The use of cookies serves, on the one hand, to make your experience with our website more enjoyable. For example, we use transient cookies—which specifically include session cookies—to recognize that you have already visited individual pages on our website. Specifically, these cookies store a so-called session ID, which allows various requests from your browser to be associated with the same session. This enables your computer to be recognized when you return to our site. These cookies are automatically deleted when you leave our site (so-called session cookies; see Section 4, paragraph 3).
b) Persistent / Temporary Cookies
In addition, we also use temporary cookies to optimize the user experience; these are stored on your device for a limited period of time. When you visit our site again to use our services, the web browser you are using automatically recognizes that you have visited us before and recalls the entries and settings you have made, so you do not have to re-enter them. If you have deleted cookies from your web browser, this automatic recognition will not occur.
c) Analytics Cookies
We also use cookies to collect statistical data on the use of our website and to evaluate this data for the purpose of optimizing our offerings for you (see Section 5). When you visit our site again to use our services, the web browser you are using automatically recognizes that you have previously visited us and recalls the entries and settings you have made, so you do not have to re-enter them. If you have deleted cookies from your web browser, this automatic recognition will not occur.
You can prevent the installation of cookies by adjusting your browser settings accordingly; however, please note that in this case, you may not be able to use all features of this website to their full extent.
You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address), as well as the processing of this data, by installing or activating an ad blocker in your browser and disabling cookies in your browser settings.
d) Legal Basis / Options for Setting, Disabling, and Objecting
The data processed by cookies is necessary for the stated purposes based on your consent pursuant to Article 6(1)(a) of the GDPR and to safeguard our legitimate interests as well as those of third parties pursuant to Article 6(1), sentence 1, (f) of the GDPR.
Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or so that a notification always appears before a new cookie is created. Please note, however, that completely disabling cookies may prevent you from using all features of our website. For more information about cookies and how to configure your browser if you do not wish to accept cookies, please visit http://www.allaboutcookies.org/ge/.
When you visit our website, a cookie layer pop-up will ask you whether you want to allow the cookies set on our site or disable them in your settings. If you choose not to allow cookies, an opt-out cookie will be set in your browser. This cookie is used solely to track your opt-out preference. However, disabling cookies may result in certain features of our website no longer being available to you. Please note that, for technical reasons, an opt-out cookie can only be used for the browser in which it was set. If you delete the cookies or use a different browser or device, you will need to opt out again. This setting does not apply to cookies set by other providers during your visit to third-party websites.
However, you can delete all cookies at any time through your browser. Please refer to your browser’s help section for instructions. Please note, however, that this may also result in certain features no longer being available to you. Additionally, you can manage and disable the use of cookies by third-party providers via the following website: http://www.youronlinechoices.com/de/praferenzmanagement .
This website is not operated by us, so we are not responsible for it and have no influence over its content or availability.
5. Analytics Tools / Tracking
The tracking measures listed below and used by us are carried out on the basis of Article 6(1)(f) of the GDPR. We use these tracking measures to ensure that our website is designed to meet user needs and to continuously optimize it. Additionally, we use these tracking measures to statistically record the use of our website and to evaluate this data for the purpose of optimizing our offerings for you. These interests are considered legitimate within the meaning of the aforementioned provision.
The respective data processing purposes and data categories can be found in the corresponding tracking tools. Specifically, for the purpose of designing our pages to meet user needs and continuously optimizing them, we use AWstats, a free web analytics software distributed under the GNU General Public License. In this context, pseudonymized usage profiles are created and cookies (see Section 4) are used.
The information generated by the cookie regarding your use of this website, such as
- browser type and version,
- operating system used,
- referrer URL (the previously visited page),
- hostname of the accessing computer (IP address),
- time of the server request
is stored on our provider’s web server in Germany. The information is used to analyze website usage, to compile reports on website activity, and to provide other services related to website and Internet usage for the purposes of market research and to tailor the design of this website to user needs. This information may also be transferred to third parties if required by law. IP addresses are anonymized so that they cannot be traced back to an individual (IP masking).
You can prevent the installation of cookies by adjusting your browser settings accordingly; however, please note that in this case, you may not be able to use all features of this website to their full extent.
You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address), as well as the processing of this data, by installing or activating an ad blocker in your browser and disabling cookies in your browser settings.
6. Data Processing When Using Maps / Other Tools from External Providers
Our online offering may include content or services from third-party providers, such as city maps. Fonts from other websites, in particular Google Web Fonts, are not used. Nor is the external verification service Google reCAPTCHA used.
The integration of third-party content always requires that the third-party providers collect the user’s IP address, as they would be unable to send the content to the user’s browser without it. The IP address is therefore necessary for displaying this content. Furthermore, third-party content providers may set their own cookies and process user data for their own purposes. In doing so, they may create user profiles based on the processed data. We will use this content in a manner that minimizes data collection and avoids it wherever possible, and we will select reliable third-party providers with regard to data security.
Maps from the OpenStreetMap Service
We use the OpenStreetMap (OSM) mapping service. The provider is the OpenStreetMap Foundation (OSMF), 132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom.
When you visit a website that integrates OpenStreetMap, your IP address and other information about your activity on that website are transmitted to the OSMF. OpenStreetMap may store cookies in your browser for this purpose. These are text files stored on your computer that enable an analysis of your use of the website. You can prevent the storage of cookies by adjusting your browser settings accordingly; however, please note that in this case, you may not be able to use all features of this website to their full extent.
Furthermore, your location may be tracked if you have enabled this in your device settings—for example, on your cell phone. The provider of this site has no control over this data transmission. For details, please refer to OpenStreetMap’s privacy policy at the following link: https://wiki.openstreetmap.org/wiki/Privacy_Policy
We use OpenStreetMap to ensure that our online offerings are presented in an appealing manner and that the locations listed on our website are easy to find. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR.
7. Data Subject Rights
You have the right:
pursuant to Article 7(3) of the GDPR, to withdraw your consent at any time. As a result, we may no longer continue processing data based on that consent in the future (e.g., the disclosure of your participant data to other participants via mobile apps);
- pursuant to Article 15 of the GDPR, to request information regarding whether we process personal data concerning you. If this is the case, you may further request, in particular, information regarding the purposes of processing, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned retention period, the existence of a right to rectification, erasure, restriction of processing, or objection; the existence of a right to lodge a complaint; the origin of your data, if it was not collected by us; as well as information regarding the existence of automated decision-making, including profiling, and, where applicable, meaningful information regarding its details;
- pursuant to Article 16 of the GDPR, to request without delay the rectification of inaccurate personal data or the completion of your personal data stored by us;
- to request, pursuant to Article 17 of the GDPR, the erasure of your personal data stored by us, unless processing is necessary for the exercise of the right to freedom of expression and information, to comply with a legal obligation, for reasons of public interest, or to assert, exercise, or defend legal claims;
- pursuant to Article 18 of the GDPR, to request the restriction of the processing of your personal data, provided that you contest the accuracy of the data, the processing is unlawful but you oppose its erasure and we no longer need the data, but you require it to assert, exercise, or defend legal claims, or you have objected to the processing
- pursuant to Article 21 of the GDPR;pursuant to Article 20 of the GDPR, to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format, or to request that it be transferred to another controller, and
- pursuant to Article 77 of the GDPR, to lodge a complaint with a supervisory authority. As a general rule, you may contact the supervisory authority at your usual place of residence, your place of work, or our corporate headquarters for this purpose.
8. Right to Object
If your personal data is processed on the basis of legitimate interests pursuant to Article 6(1), first sentence, letter f of the GDPR, you have the right, pursuant to Article 21 of the GDPR, to object to the processing of your personal data, provided there are grounds for doing so arising from your particular situation.
If you wish to exercise your right to object, simply send an email
to info(at)fit-online.org or a written notice to the Fachverband industrielle Teilereinigung e.V., Staufenweg 10, 72639 Neuffen.
9. Data Security
When you visit our website, we use the widely adopted SSL (Secure Socket Layer) protocol in conjunction with the highest encryption level supported by your browser. This is typically 256-bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. You can tell whether a particular page on our website is being transmitted securely by the closed key or lock icon displayed in the status bar at the bottom of your browser.
We also employ appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction, or unauthorized access by third parties. Our security measures are continuously improved in line with technological developments.
10. Current Status and Changes to This Privacy Policy
This Privacy Policy is currently in effect and is dated May 2018. As our website and the services offered through it continue to evolve, or due to changes in legal or regulatory requirements, it may become necessary to amend this Privacy Policy. You can view and print the most current version of this Privacy Policy at any time on our website.